If an operator sent you a link to sign a waiver, acknowledge a safety briefing, or register as a passenger for a charter trip this page is for you. It's written in plain language. Your operator is still your operator; Boatcheckin is the software handling the paperwork.
Boatcheckin is the software your charter operator uses to handle the paperwork that comes with a trip waivers, safety acknowledgments, passenger lists. The website is operated by Oakmont Logic LLC, a company based in the United States, doing business as Boatcheckin.
You did not sign up for Boatcheckin. Your operator did. We don't market to you, we don't advertise to you, and we don't sell a thing based on the information you provide here. Our job is to make sure the record your operator needs gets captured correctly, once, and that your information is handled carefully along the way.
The charter company, captain, or rental operator that sent you the trip link we call them the "Operator" is the one you're doing business with. They chose the waiver text. They run the trip. They decide what safety items to brief you on. They are responsible for the service you're paying for (or, in the case of a complimentary invite, the service you're receiving).
If something about the trip itself goes wrong a refund question, a change to the schedule, a complaint about the experience that's between you and the Operator. Boatcheckin can help you contact them, but we are not a party to your trip.
When a trip link asks for your signature, what you are signing is the Operator's waiver and acknowledgments text that the Operator chose, in the language the Operator is responsible for. Boatcheckin captures your signature, the exact text you saw when you signed it, and a set of technical details (timestamp, IP address, device type) that prove the signature happened the way it happened.
We do not author waiver language. We do not attest that any particular waiver is enforceable in any particular court. We record what you signed, precisely, and preserve it against tampering.
If a waiver says something that surprises you or that you don't understand ask your Operator before signing. They can explain it, rewrite it, or remove you from the trip. Don't sign something you haven't read.
By using the trip link and completing your registration, you agree that:
If you would prefer to sign on paper, you can withdraw from the electronic process at any time and ask the Operator for a paper alternative. The Operator may or may not be able to accommodate that request before departure; that is the Operator's decision, not ours.
Only what's needed to complete the trip record your Operator is running:
We do not collect information that is not part of completing your trip registration. We do not ask you for social security numbers, payment details (payment, if any, is handled directly by your Operator or their processor), employment history, or other information unrelated to the trip.
Your information goes to your Operator. That is the point of the trip link the Operator needs the waiver you signed, the acknowledgments you made, and a way to identify who was on the vessel.
Your information does not go to:
We may share your information in narrow cases described in our Privacy Policy principally, with the service providers who help us run Boatcheckin (hosting, email and SMS delivery, error monitoring), in response to legal process, or to protect the safety of users. Those are the only cases.
Signing a waiver and completing the trip registration is voluntary. No one at Boatcheckin, and no one who works for your Operator, can force you to sign anything.
But your trip may be conditioned on signing. Operators commonly require that every passenger on a chartered or rented vessel complete the paperwork before the vessel departs. That is a decision the Operator is entitled to make under the law that applies to their operation. If you decline to sign, you may not be permitted to board.
If you don't want to sign, the right conversation is with your Operator, before departure. They may be able to offer a paper alternative, a different trip, or a refund or they may not. Those are their decisions, not Boatcheckin's.
You have rights over the information about you that we and your Operator hold. The rights available depend on where you live.
If you live in California, Colorado, Connecticut, Virginia, Utah, Texas, Oregon, Montana, or another US state with a comprehensive privacy law or in the European Economic Area, the United Kingdom, or Switzerland you have additional rights under those laws (opt-out of sale/sharing, objection, data portability, withdrawal of consent, and the right to lodge a complaint with a supervisory authority). We honor these rights in accordance with applicable law; see our Privacy Policy for the detail.
The fastest path is usually to ask your Operator directly, since they control the trip record. You can also email us at privacy@boatcheckin.com and we will either respond directly or pass the request to the relevant Operator, as required by law.
Charter operators have legal reasons to keep trip records federal maritime rules, state charter rules, insurance requirements, and potential litigation for years after the trip, sometimes for five years or longer. Your Operator may lawfully retain your signed waiver and related records for those purposes even after you ask for deletion of other information. The specific period depends on your Operator's jurisdiction and obligations. This is a feature of the law, not a preference of ours.
Boatcheckin's tools are designed for adults. Where a trip involves a minor Guest for example, a family charter with children aboard the information about the minor should be entered and attested by an adult with legal authority over the minor (typically a parent or guardian). The adult is responsible for providing any parental consent that applicable law requires before entering a minor's information.
If you are under 18 and have provided information through Boatcheckin without a parent or guardian's involvement, ask the adult who is organizing your trip to contact the Operator, or email us at privacy@boatcheckin.com and we will address it.
Your signed waiver, acknowledgments, and identity details are protected by the same measures we apply to every record on Boatcheckin described in detail on our Security page. The essentials: encrypted in transit (TLS 1.3), encrypted at rest, isolated at the database level from other Operators and other trips, and cryptographically hashed so that tampering with a signed record is detectable.
If a security incident affects your information in a way that the law requires notification, you will be notified in accordance with that law.
Boatcheckin is a recordkeeping tool. It is not a distress channel, a rescue dispatcher, or a safety monitoring service. If you are on the water and you need help or if you witness someone else who needs help contact the responders who can actually come get you.
Questions about this notice, your information, or a request to exercise a right contact us directly.
Privacy questions
privacy@boatcheckin.com
General questions
hello@boatcheckin.com
Mail
Boatcheckin
7901 4th St N, #8722
St. Petersburg, FL 33702 · United States
Your Operator
For questions about the trip itself, check the Operator's contact details on your trip link.